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the janitor to the secretaries, from long-term senior executives to new entry-level employees Likewise, if you refer to someone whose title is Dr, maintain parallel construction in referring to any other people in the same communication For instance, if you write about Dr Smith, then you should refer to all of the doctor s staff by title and last name, too (eg, Ms Smith and Mr Brown, not Mary and Charlie) Adhering to the principle of parallel construction helps your readers understand your meaning, saves you writing time, and enhances your professional image EXERCISE 18: Write a Third Draft In the following example, Stuart, an analyst for a city government agency, has followed the steps outlined in the book thus far My boss told me it is imperative that I be precise in my writing, explains Stuart, and I agree She needed a report about school renovations.

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I want the report to be clear and straightforward My objective is to arm my boss with plenty of facts and gures for her next town hall meeting She s a top adviser to the mayor, so she appears with him often and needs to be able to eld questions and feed him facts She s completely a Producer, so I try to use a lot of lists and graphs to help her get the information she needs quickly She s on my side and has the resources she needs to do the job, so it s an Easy writing assignment The report needs to be quite formal, because it s part of the public record I selected the PAR organizational structure to focus on the bottom line, which I knew would make the report most user-friendly to my boss.

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One of the great challenges governments face is dealing with the sheer number of border crossers. The United States has a peak of about 50 million people entering the country each July and each August. That comes out to more than 1.6 million people per day or an average of 18 per second, 24 hours per day. In the 1990s, the INS experimented with biometrics to reduce the contact time for frequent border crossers. People could apply for a card that would permit them to bypass the INS inspection lines by verifying their identity with a biometric. One such program was the INS Passenger Accelerated Service System (INSPASS). Applicants would submit a fingerprint card that would be used as part of a background check. Those who passed the check would have their right hands enrolled and be issued an INSPASS card. When they arrived at a U.S. INS checkpoint at certain airports, they could use the card and their right hands to enter the U.S. without an interview and without standing in line. Other countries used this same approach; among them were Canada and Bermuda. The system was successful from the user perspective, but a study showed that it was using more INS resources to enroll people than was saved by not having to interact with them at the border. Today its use is minimal, but INS is looking at what can be done to make it more effective and efficient.

I wrote it and used the Empathy Index and principle of FURY to revise it Now I m ready to nish it up An introduction in a report or proposal typically presents an overview of what s to come, piquing readers interest As you ll see, Stuart s introduction does a good job of setting the scene and providing a big-picture synopsis However, it suffers from several aws After you read the following paragraph from Stuart s second draft, you ll nd instructions Here s Stuart s draft:.

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